As premier stationery dealers, we are often consulted on what is the correct method for assembling wedding invitations, especially now that there are so many styles to choose from including traditional fold-over, single flat cards, and the most recent addition - pocket folds. We hope after reading this article, every bride will become a master at assembling her wedding invitations!
Before beginning the assembly process, keep each component of your invitation suite in its own stack (Invitation, RSVP Card, RSVP Envelope, Reception Card, Map/Accommodations Cards, Inner & Outer Envelopes). The envelopes should already be prepared with the guests names and addresses on the outer envelopes and names of invited guests on the inner envelopes, and the RSVP envelopes should already be stamped. Remember - too many chefs spoil the soup! Ideally, only 2 people should be managing the assembly.
For single layer invitations (or flat cards):
The printed side of the invitation faces the envelope flapEnclosures should be placed in the following order IN FRONT of the main invitation:RSVP Card (facing up) tucked under the RSVP Envelope flapReception CardMaps & Accommodation Cards
If using tissue, this goes on top of the main invitation so it is separated from the enclosuresEverything gets inserted into the inner envelopeThe UNSEALED inner envelope goes into the outer envelope with the guests names facing the outer envelope flap
If you're not using inner envelopes, the same rules apply. In either case, when a guest opens their invitations, the first thing they will see is the invitation, since it's the largest component of the suite, with the enclosures on top, IN FRONT OF the invitation, starting with the RSVP Set.
For fold-over invitations, include all enclosures inside the fold, with the first enclosure being the RSVP set.
If using pocket-fold style invitations, simply follow the same rules for stacking your enclosures into the pocket.
When finished, we suggest you do a count of all remaining items left on the table if there are any components leftover; you may have ordered 150 invitation suites, but only needed 145. If there are uneven numbers of components remaining, then there's a good chance some of the enclosures didn't make it into the envelope and you would then need to go back into each one to see where the extras belong. For this reason, don't seal the envelopes until you perform this check!
We also recommend penciling in a small number on the back of each RSVP card that corresponds to the guest the invitation is being sent to; the best way to do this is to create an Excel spreadsheet and each guest corresponds to a row number. You would be surprised how many guests return the RSVP card without including their names on the front of the card!
Finally, you need to put stamps on all of the outer envelopes. We recommend that you bring a complete invitation to your local post office for weighing, in order to determine the correct amount of postage. Aside from being heavier than the standard letter, over-sized, square or unique envelopes (such as French Flap) will require additional postage. Trust us when we say, "Don't Guess on Postage!" Wouldn't it be incredibly disheartening to go through all of the effort of putting together and mailing your invitations only to have them returned to you stamped with "INSUFFICIENT POSTAGE" in big letters?
Provided you follow the aforementioned steps, you'll be counting your RSVP's before you know it!
Happy Planning!
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